What is the best way to track an interior design project?

Track deliverables by phase, room, owner, due date, dependency and next action. Keep product specifications and procurement in linked schedules rather than turning the project plan into a hundred-column product database.

Can this template work in Google Sheets?

Yes. The CSV opens directly in Google Sheets and Excel. Add controlled dropdowns for phase and status, protect the reference columns and give each active row exactly one owner and one next action.

TemplateUpdated August 29, 2026Free CSV

Interior design project tracker template: phases, deliverables and decisions

A free interior design project tracker for phases, room deliverables, owners, dependencies, client decisions and deadlines. Opens in Google Sheets and Excel.

By Idan Mann, founder of NYA

The short answer

An interior design project tracker is a deliverable-level view of the job: what must be produced, who owns it, what it depends on, when the client must decide and what is currently blocking progress. It complements the product schedule by tracking the work around the selections rather than duplicating every product row.

Download the CSVNo email, no account. Opens in Excel, Numbers or Google Sheets.

A schedule full of products cannot tell you whether the reflected ceiling plan is ready for engineering, whether the client owes a kitchen decision, or whether the contractor's site measure has pushed millwork. Those are project deliverables and dependencies, and they need their own level of tracking.

What each column carries

One row per deliverable, decision or milestone. Product selections stay in the FF&E schedule and link into this tracker only when they block a deliverable.

Column	What goes in it	Example
Phase	Discovery, concept, design development, documentation, procurement, installation or closeout. A fixed phase makes the project filterable.	Design development
Room / workstream	The space or cross-project stream such as lighting, purchasing or permits that owns the deliverable.	Kitchen
Deliverable / decision	A noun someone can recognise as complete: reflected ceiling plan, appliance approval, pricing issue or site measure.	Approve appliance package
Owner	The one person responsible for moving the row, even when several people contribute to the work.	JM
Client / external owner	The person outside the studio whose response is required, so waiting is assigned rather than described vaguely.	Client — AB
Start	When work can begin, used with the dependency column rather than guessed from the final deadline.	2026-09-02
Due	The committed completion or decision date. A phase date without deliverable dates cannot be managed day to day.	2026-09-09
Dependency	The decision, information or other deliverable that must exist first, written as a concrete reference.	Field measure FM-03
Status	Not started, ready, in progress, waiting, review or complete. ‘Waiting’ must name the owner and next date.	Waiting
Next action	The smallest action that changes the status, with a verb, owner and date rather than a general note.	AB confirms panel-ready option by 09-05
Decision / file link	The approval record, drawing, meeting note or file that proves the row is complete and lets another person continue.	AP-014 / Drive link
Risk	Schedule, budget, scope or quality impact if the row slips. This is what determines which late item gets attention first.	Delays millwork release 1 week

Keep three levels separate

The project tracker follows deliverables and decisions across phases.
The [FF&E schedule](/resources/templates/furniture-schedule) follows each product's specification, price and approval.
The [procurement tracker](/resources/templates/procurement-tracker) follows approved products from funds through installation.

Combining all three into one giant spreadsheet feels efficient until every person needs a different view and every filter changes what somebody else sees. Keep the records connected by item, room and document references, but let each table answer one operational question.

Common questions

What is the best way to track an interior design project?: Track deliverables by phase, room, owner, due date, dependency and next action. Keep product specifications and procurement in linked schedules rather than turning the project plan into a hundred-column product database.
Can this template work in Google Sheets?: Yes. The CSV opens directly in Google Sheets and Excel. Add controlled dropdowns for phase and status, protect the reference columns and give each active row exactly one owner and one next action.