Run listing prep like a project, not a group text
The punch list, the vendors, the staging decisions, and a seller who can see progress — one workspace pointed at the go-live date.
Every listing that needs work before photos turns the agent into an unpaid project manager. A painter, a handyman, a cleaner, a stager — each on their own schedule — plus a seller who wants to know, nightly, where things stand. The pay-at-close concierge services will take that whole job off your hands, at the price of control and a contract. NYA is the other option: software for agents and teams who coordinate prep themselves, and want it organized like the project it actually is.
The walk-through becomes the punch list
Everything from the walk-through — or the pre-listing inspection report — goes in as tasks with an owner and a due date: patch the stair wall, service the HVAC, swap the entry fixture. The listing runs as a project with a stage, a budget, and a next milestone, and one day-grouped schedule holds every vendor visit, delivery, and the photography date. When five trades touch one house in two weeks, sequence is everything: the cleaner after the painter, the stager after the cleaner, photos last.
Keep the seller sold
The seller gets one private link — no account, no password — showing progress, the current stage, what happens next, and updates as work lands. A seller who can watch the house moving stays committed to the plan and calls less. And when a decision is theirs to make — the paint color, the replacement fixture — the selection carries its own approval status, so sign-off is recorded item by item instead of buried in a thread you will be scrolling at the closing table.
Know what prep actually cost
Every receipt lands on the listing's project as an expense, tracked against the budget you set at the walk-through. Budget vs actual shows the overrun in week one, not at settlement. If your arrangement bills the seller back, invoices carry draft, sent, paid, and overdue statuses with a rollup of what is still outstanding — so the reconciliation is already done by the time you need it.
Staging boards and a clean floor plan
The clipper extension pulls any product from any store — photo, price, vendor — onto mood boards, so a staging concept is a board you share, not a camera roll you narrate. And when the listing needs a floor plan, upload whatever plan exists, trace it to scale in RCP Studio, and print a clean black-and-white or color plan sheet for the marketing packet.
| The job | How it usually runs | In NYA |
|---|---|---|
| The punch list | A notes app and memory | Tasks with owners and due dates |
| Vendor scheduling | Phone tag across five trades | One schedule per listing, grouped by day |
| Seller updates | The nightly phone call | A portal link with progress and next steps |
| Decisions and sign-offs | A text thread | Per-item selection approvals, recorded |
| The prep budget | Receipts in a folder, tallied at closing | Expenses and budget vs actual, live |
Common questions
- Do my sellers have to create an account?
- No. The seller opens a private link and sees progress, updates, and what happens next — no login, no app to install. You control what is shared.
- Is this like Curbio or a concierge service?
- No. Those are done-for-you renovation services, usually paid at closing. NYA is software: you keep your own vendors, your own margins, and your own client relationship, and use it to run the coordination. If you would rather hand the entire renovation off, a concierge service is the right call — and we would rather you know the difference before you sign up.
- What does it cost per listing?
- Nothing per listing. NYA is $49 a month flat with unlimited projects and unlimited client seats, so every active listing runs as its own project with its own seller portal. The trial is 7 days, cancel anytime, no contract.